Instructor Responsibilities as outlined in the UA Faculty Handbook:

Chapter 5, Section I, Introduction: Faculty Instructional Guidelines:

The University of Alabama is committed to maintaining equal opportunities in education and employment. For more information, see the University Equal Opportunity, Non-discrimination and Affirmative Action Policy Statement. It is incumbent upon faculty to provide a learning environment free from discrimination, harassment, and retaliation. Therefore, all faculty are required to adhere to the University’s Sexual MisconductHarassmentConsensual Romantic RelationshipsGuidelines for Pregnant and Parenting StudentsGuidelines for Religious Holiday Observance, the Office of Disability Services procedures, and other related policies.

Instructors play a vital role in providing accommodations to students.

Each semester, students are responsible for sending an electronic Faculty Notification Letter to instructors and discussing how accommodations will be implemented in the course.  Instructors should be prepared to:

Step 1: Meet with students privately during office hours or by appointment to discuss how each accommodation will be provided in the course

Step 2: If indicated on the Faculty Notification Letter and requested by the student:

  • Arrange note takers on behalf of the student and/or allow audio recording of lectures or use of technology for note-taking (use of Panopto is also recommended)
  • Develop a plan for providing testing accommodations.
  • If you instruct students to schedule their tests at the ODS Testing Center, a plan should be in place for providing testing accommodations in the event that the ODS Testing Center is booked to capacity.
  • Complete the Attendance Modification Agreement with the student, thinking through how attendance modifications and make-up work can be offered.

Step 3: Document your meetings with students, or ask students to send you a follow-up email regarding the accommodations discussed.

  • If a student verbalizes that an accommodation is not needed in the course, instructors may want to send a follow-up email to the student confirming what was discussed during the meeting.
  • Contact ODS with any questions or concerns regarding accommodations.
  • Maintain the student’s confidentiality.  Only share information about a student’s use of accommodations on a need-to-know basis.