Students with disabilities that are chronic or episodic in nature may at times require flexibility with syllabus policies. In these cases, ODS may approve an accommodation to allow the student a reasonable amount of flexibility with excused absences, quiz or exam dates, deadlines, and participation points. Use of this accommodation requires prompt and collaborative communication between the student, the instructor, and ODS.
Students who are approved for this accommodation will have “Attendance modification for disability-related symptoms” listed on their accommodation letter. Instructors are encouraged to meet with the student and complete an Attendance Modification Agreement, which is serves as a plan to modify the attendance, deadline, and participation policies. This plan is agreed upon in writing as early in the semester as possible, ideally within the first few weeks of the course. An Attendance Modification Agreement must be reasonable, meaning it cannot compromise the essential elements or learning outcomes of the course.
To learn more about student responsibilities, please visit Attendance Modification Responsibilities for Students.
Attendance Modification AgreementClick here to view tutorial on completing attendance agreements
Instructors and students should complete the Attendance Modification Agreement as soon as possible in order to determine a reasonable number of absences and plan for making up missed work. If an agreement is not submitted, ODS assumes the instructor agrees to provide the number of absences or make-up opportunities necessary in order for the student to successfully pass the course. Instructors can access the Attendance Modification Agreement through Class Instructions in the ODS Online Portal.
Modification Examples for Instructors
These examples serve as a supplemental resource for instructors who have been presented with a student’s Attendance Modification Agreement. While every course is unique, and should be handled on a case-by-case basis, many instructors appreciate examples of agreements that have proven effective. Feel free to use this language in your agreement, if it fits well with the nature and design of your course.
The role of attendance, due dates and participation varies from course to course, so it is important for you and the student to discuss and agree on these modifications. ODS also invites you to consult with the student’s Accommodations Specialist while developing these agreements.
Student / Instructor agreed-upon maximum # of excused absences:
- Adjusted Maximum # of Excused Absences
Depending on the course design and how attendance is factored into the student’s grade, the number of excused absences can be more or less flexible.
If you would like more guidance on determining a reasonable number of excused absences, please contact the student’s Accommodation Specialist.
- Additional Details or Exceptions:
Some courses may have associated one-time events (e.g. performances) or detailed requirements (e.g. internships) that may necessitate more nuance than a simple number when evaluating excused absences. Consider these examples, modifying for your course specifics as appropriate:
- Within the four-week period leading up to a performance, student can miss up to two classes.
- Student can miss one additional studio practice during the semester. Any additional absences will result in student not participating in course recital.
- Internship period will be extended two additional weeks to allow for reduced number of internship hours per week.
Plan for Missed Exams:
- Make-up quiz/exam within 2 business days, scheduled with the TA
- Make-up quiz/exam within 5 business days, scheduled with ODS
- Make-up quiz/exam by end of semester in Blackboard
Plan for Missed Assignments / Presentations / Projects (Including Labs)
Student has until the next class meeting to submit late assignments.
Student has until the end of the semester to submit late assignments.
Final paper can be submitted up until the last day of finals.
Class presentations occur over multiple days. If flare-up occurs on student’s presentation day, student will be allowed to present the following class period.
Student can schedule a make-up presentation 1 -on- 1 with instructor during office hours.
Requirements for Blackboard group discussions need to be completed within the timeframe allotted to the class, as learning can only take place during the times when the conversations are active.
Group projects can be modified to be an individual project, if needed.
Student is responsible for coordinating with group members to schedule time to make-up group work missed due to flare up.
Labs are experiential-based learning experiences that require more coordination to make-up than, for example, an essay or presentation. Consider these options when providing flexibility with lab work:
There are multiple labs throughout the week, so student can attend a different lab section during the same week that covers the same material in order to earn points.
Missed labs need to be made up within two weeks. We have agreed to Fridays between 2:00 pm and 5:00 pm. Student will contact instructor to schedule make-up.
This course has two designated class periods in which student can make-up work. If necessary, student can request one additional lab time for make-up work.
Plan for Missed Participation Points:
- Student can submit notes taken from PowerPoint slides on Blackboard to receive participation points for day missed.
- When absent, student will email instructor with questions/comments on course material to gain participation points.
- Student can meet with Instructor during office hours to make-up participation points.
- Student will take an active role in class discussions (when they are able to be in class) to gain participation points.